SHARE AND CARE COMMUNITY SERVICES GROUP INC
CONFIDENTIALITY DEED POLL
THIS DEED POLL is made on the _________________day of _______________________________________200_
In favour of Share and Care.
EMPLOYEE:____________________________________________________________________________________
ADDRESS: _____________________________________________________________________________________
_______________________________________________________________________________________________
RECITALS
A. Share and Care requires the provision by
PROGRAM NAME;_______________________________________________________________________________
ADDRESS : _____________________________________________________________________________________
_______________________________________________________________________________________________
B. The performance of the Program requires access to the confidential information confidential to the organisation.
C. The Recipient will be involved in performing the program services and will have access to the confidential
information.
THE RECIPIENT DECLARES AS FOLLOWS:
INTERPRETATION
In this deed poll, including the recitals, the following definitions apply unless the context otherwise requires:
“CONFIDENTIAL INFORMATION’ includes:
information that is by its nature confidential:
Information that is designated by the organisation as confidential;
Information that the employee knows or ought to know is confidential;
Information that is comprised in or relates to organizational matters;
Information that is included in the data reports relating to or comprising the service usage data and those data reports themselves;
Information that is personal information under the Privacy Act 1988 (Cth); and
Service usage data,
But does not include information which is or becomes public knowledge other than by breach of the contract or any
confidentiality or non-disclosure obligation.
‘CORE SERVICES” has the same meaning as in the program contract.
“DATA REPORTS” has the same meaning as in the program contract .
‘SERVICE USAGE DATA” has the same meaning as in the program contact.
NON DISCLOSURE
The recipient must not copy, reproduce or disclose any of the confidential information without the prior written
consent of the organisation which consent Share and Care may grant or withhold in its absolute discretion.
RESTRICTION ON USE
The employee must use the confidential information only for the purpose of performing the program services.
In particular the employee must not access, use, modify, disclose or retain any personal information the
employee has acquired through the performance of the services except for the purpose of performing services.
PRIVACY
The recipient agrees with respect to all the confidential information that comprises personal information as
defined in the Privacy Act 1988 about persons who are or have been officers, employees, contractors or
clients of the organisation.
(a) to comply with those provisions of the Privacy Act 1988 as if it were an agency bound by that Act
concerning the security, use and disclosure of information to which Share and Care is subject in
respect of that information and which affects the services;
(b) to co-operate with any reasonable demands or enquiries made by the Privacy Commissioner;
(c) to ensure that any person who has an access level which would enable that person to obtain access to
any information in respect of which Share and Care has obligations under the Privacy Act 1988 is
made aware of, and undertakes in writing, to observe the provisions referred to in paragraph 4 (a)
above;
(d) to take all reasonable measures to ensure that such information is protected against loss and
against unauthorized access, use, modification, disclosure or other misuse and that only authorised
employees, agents and sub-contractors of the organisation have access to it;
(e) to not transfer such information outside Australia, or allow parties outside Australia to have access
to it; without the prior approval of Share and Care;
(f) to immediately notify the Chief Executive Officer when the employee becomes aware of a breach
of any obligation concerning security, use and disclosure of personal information; and
(g) to notify the Chief Executive Officer of, and co-operate with the Chief Executive Officer in the
resolution of, any complaint alleging an interference with privacy.
5. CRIMES ACT
5.1 The Employee acknowledges that :
(1) any unauthorized and intentional access, destruction, alteration, addition or impediment
to access or usefulness of personal information stored in any computer in the course of
performing, their duties will be liable for criminal charges.

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(2) the publication or communication by the employee of any fact or document
which has come to their knowledge or into their possession or custody by
virtue of the performance of the duties (other than to a person to whom the
employee is authorised to published or disclose the fact or document) may
result in instant dismissal.
CONFLICT OF INTEREST
6.1 The employee warrants that no conflict of interest exists or is likely to arise in the
performance of the services.
6.2 The Recipient warrants that it will not permit any situation to arise or engage in any
activity during the performance of the services which may result in a conflict of
interest.
SURVIVAL OF OBLIGATIONS
The obligations in this deed poll are perpetual.
INDEMNITY
The employee indemnifies Share and Care Community Services Group Inc against any
claim, loss, liability or expense incurred by th organisation which is caused or contributed to
by:
(a) the employee failure to comply with this deed poll; or
(b) if relevant, the act or omission of the employees, agents or subcontractors in
relation to the confidential information.
EXECUTED as a deed poll.
)
SIGNED, SEALED AND DELIVERED )
) ……………………………………………………
) (Signature of recipient)
)
)
By______________________________
(Full name of recipient)
In the presence of :
……………………………………………..
(Signature of witness)
……………………………………………..
(Name of witness)